Your Data Stays
Yours.
Your organization’s work is kept in BeSync’d’s managed cloud, encrypted in transit and at rest, with a dedicated deployment or your own database offered as optional services. Your administrators decide, role by role, who can see which work.
Every answer and search is limited to what the person asking can open before anything is looked up, and each knowledge base file keeps the roles and departments it was shared with.
Permission Is Applied Before the Answer Exists.
Priya, a Marketing Specialist, asked where the Halton launch campaign got to last week. BeSync’d limited the request to Priya’s access before looking anything up.
Narrowed to Priya’s Access
The request was limited to the Marketing Specialist role, the two roles it has been given sight of, and knowledge base files shared with Marketing.
Searched Only What Priya Can Open
The search found the designer’s week 31 update, the content writer’s landing page update and the Halton launch plan. Sales updates about Halton’s contract terms were never fetched.
Answered from Those Three Sources
The answer said paid social was live and the landing page was waiting on a copy review booked for Friday, and it named the three sources it came from.
Decide Who Sees What
Every kind of work in BeSync’d has its own sharing rule, and your own team sets each one inside BeSync’d, with no support ticket to raise. A person only ever searches, reads and gets answers from what those rules allow.
Where in the Pipeline Your Permissions Are Applied
Permissions are applied at the Scoped stage, before anything is retrieved. A system that writes the answer first and filters afterwards has already shown the material to the model, while BeSync’d never fetches work outside the asker’s access.
Kept Encrypted in the Cloud
Work updates, knowledge base files, reports and the search index are kept in BeSync’d’s managed cloud, on an optional dedicated deployment, or in your own database, encrypted in transit and at rest.
Work Carries Its Own Sharing Details
Each work update records who shared it, their role and their department, and each knowledge base file records the roles and departments it is shared with. Those details let permission be checked on the work itself.
The Request Is Narrowed First
Before anything is looked up, the search is limited to what the person asking is allowed to read, so work outside that access is never fetched.
Written Only from What Was in Scope
The answer and the sources under it come from the same narrowed set, so a cited source is always one the reader is allowed to open.
What the AI Does with Your Data
AI models read your organization’s work only to write answers and summaries for the people allowed to see it.
Never Used for Training
Your content is never used to train AI models, and nothing your team writes becomes part of a model anyone else uses.
Answered in BeSync’d’s Own Cloud
Answers and summaries are written by AI models running in BeSync’d’s own cloud environment, never by a consumer AI service.
Not Kept by the Model
The AI models keep nothing once an answer is written. BeSync’d stores your work, assistant conversations, and a moderation record so screening decisions can be reviewed.
Screened Before It Is Used
Messages to the assistant and searches are checked for inappropriate content before they are used, and work updates are rewritten to workplace standards.
Where Your Data Lives
BeSync’d runs in its managed cloud by default. Organizations that need more control can add a dedicated deployment or connect their own database, each offered as an optional service.
Managed Cloud
Nothing to run. Work updates, knowledge base files, reports and the search index are kept in BeSync’d’s managed cloud, encrypted in transit and at rest.
Dedicated Deployment
A separate instance of BeSync’d run for your organization alone, so your data is never stored alongside another organization’s. Offered as an optional service.
Your Own Database
BeSync’d connects to a database your organization owns and operates, so your data stays on your own infrastructure under your own backup and access controls. Offered as an optional service.
The Same Permissions Wherever It Lives
Whichever option you choose, the same role and department permissions decide what each person can search, read and get answers from.
See Scoped AnswersFAQs
Is our data used to train AI models?
No. Your content is never used to train AI models, and the models keep nothing once an answer is written. Answers and summaries are written by AI models running in BeSync’d’s own cloud environment, never by a consumer AI service.
Can we keep the data in our own infrastructure?
Yes, as an optional service. BeSync’d can connect to a database your organization owns and operates, or run as a dedicated deployment for your organization alone. By default, data is kept in BeSync’d’s managed cloud, encrypted in transit and at rest.
Where does the material come from in the first place?
From the work your team shares: updates recorded in BeSync’d, the channels and tools your administrators connect (such as Slack, GitHub and Trello), and the files uploaded to the knowledge base. There is no screen watching or keystroke tracking.
Are knowledge base files covered by the same permissions?
Yes. Each file keeps the sharing it was given, open to everyone or only to chosen roles and departments, and people outside that sharing can’t find the file in search or in an answer.
Who decides who can see what?
Your own administrators. The cross-role visibility screen sets whose work updates each role can see, each knowledge base file carries its own sharing, and role permissions decide who receives briefings, reports and alerts.
Could an answer accidentally reveal something restricted?
No. The search is narrowed to the asker’s own access before anything is retrieved, so restricted work is never fetched, never summarized and never cited. An answer cannot exceed the access of the person who asked for it.
What happens when somebody changes role or leaves?
Access is checked on every request, so a role change takes effect from the next question asked. When someone leaves, an owner deactivates their membership, and the work updates and reports the team built stay in place.
Are client reports reviewed before they are sent?
Yes. Client reports are sent only when someone on your team chooses to send them, and report content is screened for inappropriate material before it goes out. See automated client reporting
An AI product should be able to tell you exactly where your data sits, and exactly who can reach it.
Keep your data in the managed cloud, on a dedicated deployment or in your own database, and decide who sees what. Every search and answer then stays inside the access you set.